DIGITALIZE

GROUPWARE

A groupware solution that brings communication, collaboration and approvals together.

OVERVIEW

Systems each department ran on its ownare gathered into one workplace

Mail, approvals, messaging and calendars stop running separately and become one flow on one screen.

  • Cloud

    • Runs on the provider's infrastructure
    • Almost no upfront cost (subscription)
    • Managed entirely by the provider
    • Customization limited to what the provider allows
    • Standardized security policy

  • On-Premises

    • Hardware installed on site
    • High upfront cost, hardware included
    • Run by the company's own IT staff
    • Built to fit the company's environment
    • Can run on a closed network (very high)

KEY FEATURES

Three capabilities that make up the groupware

From work management through collaboration spaces to the business messenger, on one platform.

Workplace Capability

01 / 03

01

Work management

Manages the core communication and processes needed from the start to the completion of work — mail, e-approval, projects, calendar and messenger — in one place.

Management Scope

  • Mail
  • E-approval
  • Messenger
  • Calendar
  • Project
Groupware work management screen

Work management

Tasks, schedules and project progress are registered and shared, keeping personal and organisational productivity in view.

Three capabilities connected as a single work flow.

WORKFLOW

The workflow behind each capability

For each capability, the order it runs in and the check it passes before moving on.

Turn requests into work with an owner and deadline

  1. 01

    Receive mail

    Check request · attachments

  2. 02

    Organize content

    Target · schedule · requirements

  3. 03

    Assign owner

    Agree on owner · deadline

  4. 04

    Follow up

    Progress status · source evidence

Recorded alongside

01

Original mail

02

Owner · deadline

03

Follow-up task

Operating check

Are the owner and deadline set?

YES

Confirmed → execute task

NO

Undecided → coordinate with requester

An example workflow · the detailed links and criteria are set to suit your floor.

SYSTEM ARCHITECTURE

What it connects,and the work it leads to

From the data that goes in to the results on the floor.

01 / INPUT

01Work requestsMail · drafts · projects
02Organization infoDepartment · role · approval authority
03Shared assetsCalendar · documents · work history

CONNECTED OPERATIONS

GROUPWARE

Unify mail, approval, and calendar
Collaborate on projects and documents
Manage permissions and work history

03 / OUTPUT

✓Work progressApproval · owner · deadline status
✓Team collaborationDocuments · schedule · communication
✓Knowledge baseShared history · LLM integration
Linked by common identifiers, master data and historyResults checked → fed into the next run
Who uses itAll employeesDepartment · project leadsIT · management support staff

Building a smart workplace that connects scattered work into one

  • Work on a manufacturing floor

    Manufacturing

  • IT service development office

    IT services

  • Retail store operations

    Retail & franchise

  • Hospital care setting

    Hospitals & medical institutions

  • Education and research setting

    Educational & research institutions

  • Public institution workplace

    Public sector & local government organizations

PROCESS

Build process

From consulting to launch and maintenance, and what each stage leaves behind.

  1. Consulting and planning

    • Business review and requirements
    • Screen design and specifications
    • Security and data policy set

  2. System development

    • Module features built
    • Multi-platform development
    • Integration interfaces built

  3. Integration testing

    • Data integrity verified
    • System integration tested
    • User acceptance testing

  4. Launch and maintenance

    • Service launch and monitoring
    • Live incident response
    • Operating guide and training

EFFECT

Business impact

What it leaves behind — in efficiency, data integration, the working environment and security.

  • A 3D illustration linking work screens, the cloud, mobile devices, and a security shield to a central dashboard
  • 01

    Higher work efficiency

    Manual work is minimized, the approval process is shortened, and work no longer slips through the gaps.

    Manual workapproval timemissed tasks
  • 02

    Enterprise-wide data integration and stronger interoperability

    Information gaps between departments close, external systems are joined, and data integrity is secured.

    Information gapsintegrationsintegrity
  • 03

    A flexible, multi-platform work environment

    PC and mobile are both supported, so messaging and approvals work from the road or the shop floor, and live alerts speed up response.

    Devices supportedon-site useresponse time
  • 04

    Stronger security

    A permission-based security model is put in place, monitoring and maintenance processes are established, and compliance and standardization are left behind.

    Permissionsmonitoringcompliance

CASE STUDY

Case study

A medical device manufacturer that gathered fragmented departmental systems into one and joined them to MES and ERP.

A car and a connecting rod

Customer industry

Medical device manufacturing

  • Departmental systems unified
  • MES and ERP integration
  • Permission-based document security

Before01

Company profile

  • Departmental silos
  • Manual document work
  • Cross-team data gaps

After02

What was built

  • Single work platform
  • PC and mobile support
  • Secure MES/ERP links

Results

  • Faster processing
  • Fewer missed tasks
  • Mobile approvals

Build groupware that gathers departmental systems into one

START WITH YOUR FACTORY

Start with your factory's own challenges

Check where you stand with the AX readiness check first, then carry on to a consultation.

Request a consultation